Billing and Payroll/Benefits Manager

Administration · SILVER SPRING, Maryland
Department Administration
Employment Type Full-Time
Minimum Experience Experienced
Compensation Commensurate with Experience

Effective Date:

June 25, 2021


 

DEBRA LEVY ELDERCARE ASSOCIATES is a recognized name in the community, and one of the area's longest practicing Aging Life Care Management practices. We have been helping families for over 30 years. As professionals dedicated to aging life care management, we offer knowledge, experience, and compassion to help clients and their families with the challenges of aging and disability. Our mission is to enhance quality of life for older adults and those with disabilities, to help them maintain their dignity and independence, and to reduce the stress of caring for the frail or disabled relative.

 

Job Summary:

The position is responsible for managing client billing, payroll, employee benefits and accounts payable for our 30-person company, based in Silver Spring, MD. 

  

Duties/Responsibilities: 

 

Responsible for the preparation of client statements and bills, including:

·         Coordinating the review process to approve and finalize staff time logs and client bills

·         Coordinating the transfer of information from our staff time and client database to Quickbooks Online, and managing the final production of invoices

·         Managing payments and deposits

·         Handling client billing queries and accounts receivable, involving other staff as needed

 

Responsible for the semi-monthly payroll process, which utilizes Quickbooks Online and the staff time log information in our database, and includes:

·         Managing the process for final review of time logs and of expense reimbursements

·         Assuring that information on employee compensation rates and categories is accurate

·         Transmission of information to our external bookkeepers, who produce the payroll and associated payroll deductions using Quickbooks Online

Responsible for human resource activities and the Human Resources Information System (HRIS), including:

  • Updating employee information
  • Administering benefits eligibility and enrollment
  • Administering accrual and use of paid time off (PTO)
  • Manage periodic renewals with benefit vendors
  • Handle queries from staff
  • Assist with staff recruitment, onboarding and offboarding
  • Maintain the employee handbook, summary materials and checklists. process descriptions of the employee on-boarding and offboarding process.  

 

Other financial administration duties, in close coordination with the business owners and the Office Manager, include handling vendor bill payment, vendor relations, and input into the annual budgeting process. 

 

Key Relationships

 

Reports directly to the two Owners and works closely with them, in particular on client invoicing, payroll review, and benefits renewals.

 

Works closely with the Office Manager on vendor management and budgeting issues and on helping assure that overall “back office” support for direct service staff is comprehensive and seamless.

 

Works closely with the Office Coordinator who provides administrative support, especially with regard to client billing.

 

Works closely with the company’s external bookkeepers on payroll and billing matters.

 

Periodically works with the company’s benefit vendors to handle administrative, enrollment and renewal matters.

 

Various verbal and written interactions with staff – on an individual or group basis – regarding payroll, benefits and other human resource matters.

 

Required Skills/Abilities:

Verbal and written communication skills.

Interpersonal and customer service skills.

Organizational skills and attention to detail.

Analytical and problem-solving skills.

Ability to act with discretion, tact, confidentiality and professionalism in all situations.

 

Education and Experience:

 BS/BA in a business-related field, or an equivalent amount of experience and training.

Significant experience with Microsoft Word and Excel and/or with Google Docs /Sheets.

Significant experience with Quickbooks or similar small business financial software.

Experience in human resources, benefits, payroll and/or financial administration a plus.

 

Physical Requirements:

Prolonged periods of working on a computer.

Must be able to lift up to 15 pounds at times.

 

Pay: Commensurate with experience.

 

EEO Statement: Debra Levy Eldercare (DLEA) is an Equal Opportunity Employer. DLEA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Thank You

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  • Location
    SILVER SPRING, Maryland
  • Department
    Administration
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced
  • Compensation
    Commensurate with Experience